Swiftfile: Lotus Notes’ hidden gem.

Rupert Kiero-Watson  29 September 2011 16:36:17

Do you dread that weekly (ok, quarterly) task of filing your emails into the correct folders and enjoying the temporary joy of an empty email inbox? You know that you should be disciplined enough to file them immediately after you've read them, but you never quite get into the habit. Well, IBM's free add-on for Lotus Notes can help you do that.

Once you've installed it, you'll find that you can choose whether you only want to do filing on your server replica, or local replica, or both. If you want it active on your server replica, open it up and in 8.5 go to More-Preferences-Mail then select the the Swiftfile tab. Similarly, if you want it active on your local replica, open that up, and follow the same procedure. You may have to restart Notes to make it active, but from then on, each time you open an email (including preview), Swiftfile shows three folder icons at the top left hand corner of the email. Click on the one you want the email in, and Swiftfile does it there and then. These folders will be the folders that Swiftfile thinks are most likely to be the ones you want to file that email to. At first, some of the suggested folders will appear curious choices, but Swiftfile learns as you file, and over time will usually make the correct suggestion.

Swiftfile is currently only for Windows users and is included in your client installation CD (usually in the APPS folder). If you can't locate the CD, you can download it from the link below (only 5.7 MB):

https://www-304.ibm.com/support/docview.wss?uid=swg24019219